Terms and Conditions
Timings
The event runs timely from 11.00 – 16.00.
Access to set up is from 9.00am.
Vehicles can be unloaded at the front of the hotel, but please move them to a car park as soon as possible.
There may be spaces at the hotel to leave your vehicle for the day, but this cannot be guaranteed.
Upon entry to the Queens car park you will need to press the button and a ticket will be issued. PLEASE KEEP THIS TICKET AS IT WILL BE NEEDED FOR EXIT AFTER THE EVENT.
Please be set up and ready by 10.50am.
ESSENTIAL: Please do NOT pack up before 4pm as it is disruptive to other exhibitors and visitors.
Promotion
The event will be marketed extensively using social media, online newspapers, flyers, posters and flags/banners etc. In addition if exhibitors:
Like the Facebook events page @emerge.events27 and share posts
Follow https://www.facebook.com/emerge.events27/
Follow www.instagram.com/emerge.events27 and share
This way we can promote maximum footfall to benefit all.
Payment and cancellation
Full payment is required at the time of booking.
If the organiser (Emerge Events) cancels the event a full refund is given. If the business cancels there is a full refund for more than 35 days notice, 50% refund for 28 – 35 days notice and no refund payable if less than 28 days notice. If the event has to be cancelled due to a red weather warning or covid reasons, every attempt will be made to re-run the event at a later stage, but this depends on venue availability.
If a suitable date cannot be booked within 8 weeks of the original event or if a supplier cannot attend the new date, then a 75% refund is available. Any COVID restrictions imposed by law will be required to be adhered to at the event including, but not limited to, wearing of face masks, sanitisation, social distancing or any other measures.
Any suggested but not legal restrictions will be at the discretion of the businesses attending.
Table/space
Please note that a 6’ x 2’ table with plain white cloth is included (or space equivalent if you have your own display unit/couch etc).
Exhibitors must provide their own coloured cloths if required, banners and decoration. Banners are permitted to go BEHIND the table, if there is room available on the day they may be placed at the side.
We will do our best to accommodate requests, but it may not always be possible, so please bear in mind you may not have a power supply or a certain position within the fair.
Capping
Emerge Events will endeavour to cap genres fairly to offer variety for visitors and fairness to exhibitors, but this cannot be guaranteed (unless it is agreed in writing).
Exclusivity is not guaranteed for any genre, unless specified by the organiser.
Spaces/tables are allocated at the discretion of the organiser Emerge Events and is not the responsibility of the venue.
Please DO NOT contact the venue with any questions relating to the event.
Goody bags and prize draw
Exhibitors will have the opportunity to contribute literature and a small token to the goody bags.
50 goody bags will be prepared for the event and I advise to use the opportunity to get visitors to remember you, you may like to attach a business card or discount voucher to a packet of chocolates, sweets, bubbles, key ring or mini wine bottle or note book – there are lots of imaginative ways to promote what you offer and people do not necessarily want a bag full of leaflets 😊
Details of the prize draw will be issued closer to the event along with details on how you may participate in this in return for extra coverage in social posts.
Please do not hesitate to contact me if you have any queries or if you require any further information.
